Hi all! We have a busy 2 weeks coming up and would appreciate your help at these events.
On Saturday Nov. 10th there are 2 events we need help with. If everyone pitches in , we should be able to each work 1 event and not have to double up on work hours.
The Bike Swap is this coming Saturday, Nov. 10th from 8-2.
- Our kids will be expected to work doing Valet Bike Parking and helping to sell baked goods and cycling clothing. Ignacio will be setting a work schedule for the kids. The Swap officially starts at 8 am but the kids will need to be there much earlier for set up and to catch the “early birds”.
- For this event, we will need 2 parents to work each 1.5 hour shifts to help man our booth. (8-9:30, 9:30-11:00, 11:00-12:30, and 12:30-2:00 which includes some clean-up time. There will be a sign up sheet in the Club House.
- We also need people to make baked goods to sell. In the past, we have had good luck selling cookies, brownies, cupcakes (if it’s not too hot), granola etc.
- It’s supposed to be chilly on Saturday with highs in the low 60’s and 20% chance of rain so make sure you are prepared for inclimate weather 😉
The VelociPrints at Borderlands Brewing event is also this Saturday, Nov. 10. It runs from 12-6.
- This group sells bike prints and at this event, El Grupo will be the beneficiary of a portion of the proceeds.
- Again, Ignacio will be setting up a work schedule for the kids during this event.
- We need 6 parents to work 3 X 2 hour shifts. (12-2:00, 2:00-4:00 and 4:00 to 6:00)
- A sign up sheet for this event will be in the Club House. This event will mostly be inside so weather shuld not be a factor.
The Tour Dinner Nov. 15 from 6-7:30 or 8:00.
- This event is being hosted at the home of Leo and his family. The address is 2240 E Greenlee Rd (Tucson Blvd/Prince area) just a block off the River trail. Our plan is to make this a healthy and simple meal. So instead of sugar drinks, we will serve water and we are not including desserts as part of our Pot Luck. If you would like to bring a dessert you are more than welcome but we wanted to ensure we had plenty of food since we are expecting up to 85 people with riders and their families, coaches, and board members.
- El Grupo will provide plates, cups and silverware for the event. They will also provide a boat load of grilled chicken. To help with reducing the amount of trash we create, please feel free to bring your water bottle to drink from.
- We will need 3 families to bring enough bread/rolls for 25 people, 7 families to make salads/vegetables to feed 8-10 people and 10 families to bring a main dish to serve 8-10 people.
- It would be great if some of you brought a vegetarian option as a main dish as we have several riders, coaches and family members who are vegetarian. Grilled chicken can be added to the meatless dishes if desired.
- Chris, Leo’s dad, is trying to round up some extra tables and chairs for this event but we will need more. If anyone has a folding table and chairs they can bring please let us know.
- As with all El Grupo events, we will need help cleaning-up after the dinner so Leo’s family is not left with a huge mess to deal with.
- There will be a sign up for the Pot Luck in the clubhouse.
El Tour Day! Nov. 17th This is a big event and we will need some help to make it successful for the kids.
- Bike Place holders for the 111 mile event: The first thing we need is for you early risers. We need at least 4 parents and a truck to hold spots for the 111 mile group. I say early risers since you will need to be hauling bikes and remaining with them until the kids show up to the starting area. This all happens between 3:30-4:00 am. yes….in the morning :). This is done to ensure the kids a good starting position. The A and some B team members will be riding the 111 mile event. Ignacio will let you know which event you will be riding.
- The 111 mile ride starts and ends between Armory Park and the Children’s Museum down town. When the 111 mile group is getting ready to start at 7:00 am, we need parents and some bags to haul the jackets and other warm gear they will shed before they start and bring it back to the club house.
- Some of the B and C teams will be riding the 60 mile ride. Again, Ignacio will let you know if this is your event. This ride starts at 10:30. It starts near Swan and Ft. Lowell and ends between the Children’s Museum and Armory Park.
- We will need to staff 2 El Grupo SAG stops. We have such large groups that it has been easier for us to switch out empty for full water bottles, and to provide snacks for the kids. El Grupo will provide the water bottles and snacks all you will need to do is set up the stop and man it. The 1st Sag stop will be near Sabino Canyon and Snyder and the 2nd one will be near Tangerine and the freeway.
- As soon as I get the times we need this staffed, I will post a sign-up sheet. We will probably need 2 shifts to run the SAG stops. One for the 111 mile riders and one for the 60 mile group.
- After the rides, riders are welcome to gather and Daniela’s and Ignacio’s house. If there is left over food from thurs night we will serve this if not we may ask everyone to pitch in a few dollars to purchase pizza for our kids to chow on.
In order to get this information to you in a timely manner, I wasn’t able to have Ignacio and Daniela proof it to ensure all the info is correct. If there are changes, I’ll let you know asap.